Vehicle Leader Quick Guide
  • 21 Oct 2022
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Vehicle Leader Quick Guide

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  • PDF

To support you in your role as Vehicle Leader we have put together all the relevant links which you will need to succeed. 


You can find a guide for how to use Asana 

Please check Asana every 48 hours for urgent repairs and important information. You will also receive shift reports in your Asana inbox to check if anything has been reported that way too. 

> Vehicle Incidents

Vehicle incidents will be assigned to the Vehicle Leader in Asana and also be visible to the Operations team and the local leadership team.
You or any volunteer can fill out to submit an incident report here (AU) or here (NZ) 

> Proactive Maintenance

Scheduled maintenance for the van and systems will be communicated in Asana by the SOPS team. Asana automatically triggers the next interval upon the task's completion. If you do see this pop up, have a look at the due date and if it isn't the one that's just been done - please keep it open!

If you are available to assist with getting the van to and from servicing, Orange Sky can provide Uber to and from the location.
Some parts may need to be posted to you for servicing. Some servicing can be conducted by the Vehicle Leader themselves. 

When completed, please fill in this form
This will populate an Asset Service Data table. You can access your asset's previous servicing data here: Asset Service Data (you will need to sign into Asana to access this link) 

Weekly Van Check:

At a suitable time for you where no shifts are missed, complete the form below to complete the weekly van check. Non-urgent repairs and washing the van can be done during this time too.

You can find the form here 

Parts Store: 

A variety of parts can be found in the parts store. Most important (and exclusively) is Detergent.

You will be given a personalised log in which can be found within your Orange Sky email.

Instructions on how to use the Parts Store can be found in the 'Resources' tab on Volaby.

You can find the parts store here


A Bunnings PowerPass Card can be used to source some stock locally, ie. gloves, hoses, links. This will be sent to you a couple of weeks after you start, instructions will be enclosed to activate it. You can use this PowerPass Card like a normal credit card, you don't need to keep any receipts. 

If you need to purchase items from alternative locations please follow the volunteer expense policy 

You can claim your expense here


This is the best place to go to find the most up to date roster for your asset.
You can also find contact details for the Leadership team here too. 

If you need any help with Volaby head to the "Resources" section on the side menu or the orange intercom button in the bottom right-hand corner. 

The home page of the Portal will still be active for you to search for a variety of servicing and repair guides to help you with your asset. 

Community of Practice:

The Community of Practice exists as a whatsapp group to ask questions and share ideas with other VLs around the country.

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