Vehicle Leader Quick Guide
  • 07 Jun 2023
  • 2 Minutes to read
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Vehicle Leader Quick Guide

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  • PDF

Article summary

To support you in your role as Vehicle Leader we have put together all the relevant links which you will need to succeed. 


You can find a guide for how to use Asana 

Please check Asana every 48 hours for urgent repairs and important information. You will also receive shift reports in your Asana inbox to check if anything has been reported that way too. 

> Incidents

Vehicle (asset) incidents will be assigned to the Vehicle (Asset) Leader in Asana and also be visible to the Operations team and the local leadership team.
You or any volunteer can fill out to submit an incident report here (AU) or here (NZ) 

> Proactive Maintenance

Scheduled maintenance for the van and systems will be communicated in Asana by the SOPS team. Asana automatically triggers the next interval upon the task's completion. If you do see this pop up, have a look at the due date and if it isn't the one that's just been done - please keep it open!

If you are available to assist with getting the van to and from servicing, Orange Sky can provide Uber to and from the location.
Some parts may need to be posted to you for servicing. Some servicing can be conducted by the Vehicle Leader themselves. 

When completed, please fill in this form
This will populate an Asset Service Data table. You can access your asset's previous servicing data here: Asset Service Data (you will need to sign into Asana to access this link) 

Weekly Van Check:

At a suitable time for you where no shifts are missed, complete the form below to complete the weekly van check. Non-urgent repairs and washing the van can be done during this time too.

You can find the form here 


A Bunnings PowerPass Card can be used to source some stock locally, ie. gloves, hoses, links. This will be sent to you a couple of weeks after you start, instructions will be enclosed to activate it. You can use this PowerPass Card like a normal credit card, you don't need to keep any receipts. You can also register for an online account and order online and/or use the Powerpass app if helpful.

If you need to purchase items from alternative locations please follow the volunteer expense policy 

You can claim your expense here

Parts Store: 

For anything that you can't purchase using your Bunnings Powerpass (ie. terms of use posters, detergent, trip guards), please email and we will provide advice or assistance to get your hands on what you need asap.


This is the best place to go to find the most up to date roster for your asset.
You can also find contact details for the Leadership team here too. 

If you need any help with Volaby head to the "Resources" section on the side menu or the orange intercom button in the bottom right-hand corner. 

The home page of the Portal will still be active for you to search for a variety of servicing and repair guides to help you with your asset. 

OS Asset Info Hub:

The OS Asset Info Hub exists as a WhatsApp group to ask questions and share ideas with other Asset Leaders around the country. 

Things to be aware of when chatting in this group:

  • Group is made up of all asset types and not all assets are the same
  • Is there an incident so HQ are aware and can offer assistance/advice also?

Useful guides:

Waru Heater Removal Guide

Waru Dryer Removal Guides

  • LV1.9 Laundry Van
  • HV1.9 Hybrid Van (Coming soon)

Replacing the glow plug

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